Exception management
215 exceptions from 10,000 lines. Which one first?
A list of everything wrong is only marginally better than a spreadsheet. What makes it useful is an order — and the order comes from money and lateness, not from row number.
From 10,000 to 215
The whole point is what you do not have to look at
Ten thousand lines go in. Two hundred and fifteen need a human. The rest are on track, and saying so is as useful as flagging the rest.
100
47% of exceptions
50
23% of exceptions
40
19% of exceptions
25
12% of exceptions
That is 2% of the order book needing attention — which is a morning’s work if it arrives sorted, and a lost day if it arrives as a spreadsheet.
Triage
Four bands, because not every exception is equal
A line already late on critical material is not the same as a confirmation that is two days overdue. The ranking is what turns a list into a work queue.
- Delivery already late
- Critical material
- High-value PO
- ASN missing
- Delivery due tomorrow
- Confirmation pending
- On track, no action required
Lateness and value decide the band, not the order the rows came out of SAP. A buyer works down from Critical and stops when the day ends, knowing nothing expensive was left behind.
Value at risk
What each exception type is actually holding up
Counts get argued with. Rupees do not. At an average line value, the same four categories look rather different.
Figures shown at an illustrative average line value of ₹1.0 L — your own extract replaces it on day one. The full value model walks through ordered, delivered and pending value by plant and vendor.
The daily read
All of it, in one paragraph
The dashboard is there when you want to dig. Most mornings this is all anyone needs.
10,000 POs were checked today. 100 confirmations are pending, 50 ASNs are missing, 40 deliveries are late and 25 records have data quality issues. ABC Supplier accounts for the largest share with 20 open issues.
Written from the run, not from a template — and it names the supplier holding up the most, which is usually the first call of the day. The follow-up drafts are already waiting.
Related
The rest of the same run
These are not separate products. One scheduled job produces all of it — each page just follows a different thread through the same data.
PO Confirmation Tracking
Confirmation received, pending and ageing — checked on every line, every day.
Read morePayment Reconciliation
Two files in, four answers out — which invoice, how much, and why.
Read moreSupplier Follow-up Automation
Follow-up drafts, an audit log, and a scorecard that builds itself.
Read moreOr start from the beginning: the full platform, the time and ROI calculation or AI & business automation beyond procurement.
Run it on your own PO extract
Send a sample from one plant. In 30 minutes you will see exactly what the rules engine flags on your data — not a slide deck about someone else’s.
Book a demo